TENDER NOTICE

Tender Title: Procurement of agricultural inputs and tools to support young farmer groups (YFG) supported by the SHORA NEZA project.

1. Brief description of DUHAMIC-ADRI

DUHAMIC -ADRI is a non-profit organization located in Kigali, the capital city of Rwanda, in Kicukiro District, Niboye Sector. Officially operating in Rwanda since 12th July 1985.

Mission: Supporting integrated initiatives for Holistic Development of Rural Population in their struggle for self-reliance’

Vision: A rural world responsible for its self-socio-economic development

Core Values: Integrity, Professionalism, Transparency

2. Introduction of SHORANEZA Project 

SHORA NEZA is a Project implemented by DUHAMIC-ADRI in partnership with World Food Program (WFP) with fundings fromMastercard foundation, in Southern and Western Provinces of Rwanda aiming to create new and strengthen existing employment opportunities for young males and females with the age range of 18 to 35 years old through strengthening food systems, while considering their different needs, through strengthened, interlinked, and efficient agricultural value chains. 

3. Purpose of the tender

In line with the project objective of creating employment opportunities for youth, Young Farmer Groups (YFGs) linked to newly established women-led FSCs expressed the need for basic agricultural inputs and tools to improve their working conditions, enhance productivity, and effectively implement their farming activities. In this regard, DUHAMIC-ADRI intends to procure agricultural inputs and tools to support the Young Farmer Groups (YFGs) under the SHORA NEZA Project.

4. Scope of work

The scope of this assignment involves the procurement of the agricultural inputs and tools listed in the tables below, which shall also serve as the financial proposal (quotation) template.

Wheelbarrow Pressure sprayer 20L (back pack)

Watering can

5. Required Documents for Submission

• Application letter addressed to executive Secretary.
• Company registration certificate issued by RDB
• A valid RSSB clearance certificate. 
• A valid tax clearance certificate issued by RRA.
• Proof of using EBM invoice (An invoice submitted in the past or EBM usage certificate).
• 3 certificates of good completion with their purchase orders or contracts for the supply of similar goods (certificate without purchase order or contract will be rejected) 
• Commitment letter to deliver within 5 working days starting from the day of contract signing/receiving purchase order.
• Financial proposal including transport cost to DUHAMIC-ADRI/Kicukiro District, Niboye Sector and all application taxes.

All the above documents are mandatory; failure to submit any of them will result in automatic disqualification.

6. Bid submission

Bids shall be submitted in a sealed envelope to the DUHAMIC-ADRI Head Office located at Kicukiro /Niboye no later than Tuesday, April 28, 2026, at 11:00 AM (only hard copy submissions will be accepted). Clearly indicate your company name on the envelope and the tender title ‘’Procurement of agricultural inputs and tools to support young farmer groups (YFG) supported by the SHORA NEZA project’’.

Note: 

• The financial proposal (quotation) must indicate the total costs exclusive of taxes, as well as the total costs inclusive of taxes.
• Prior to contracting, DUHAMIC-ADRI reserves the right to conduct a vetting process to the successful bidders to ensure compliance with anti-terrorism and other regulatory requirements.
• DUHAMIC-ADRI reserves the right to conduct due diligence on all references (Certificates of good completion) submitted by the bidder. If any reference is found to be unauthentic, the bidder shall be immediately disqualified. The same applies to all administrative documents, including but not limited to valid Tax Clearance and RSSB Clearance certificates.
• DUHAMIC-ADRI reserves the right to reject any item that does not meet the required specifications. Failure to replace rejected items shall result in rejection of the bid and consideration of the next-ranked bidder(s).
• Bidders who are blacklisted by RPPA are not eligible to participate in this tender. DUHAMIC-ADRI reserves the right to reject such bids.
• Women-, youth-, and persons-with-disabilities–led companies that meet the required conditions and qualifications are encouraged to apply.

7. Safeguarding clause

Safeguarding and protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility who works directly or indirectly with DUHAMIC-ADRI services delivery and operations. All DUHAMIC-ADRI staff and affiliates, including volunteers and Suppliers; sub-Suppliers’ staff and implementing partners are required to adhere to DUHAMIC-ADRI’s full safeguarding and protection policy procedures and the separate Code of Conduct that always values principles of PSEA.

DUHAMIC-ADRI has a zero tolerance to Sexual Exploitation and any other form of abuse. Child and vulnerable abuse, exploitation, harassment, discrimination, and human trafficking are strongly prohibited behaviors. All implementing partners/suppliers who are contracting with DUHAMIC-ADRI must adhere to DUHAMIC-ADRI’s full safeguarding and protection policy in addition to the code of conduct. 

By applying to this tender, the supplier, is committed to denounce and to report any safeguarding issues or fraud face to face or at the reporting email for safeguarding issues at” feedback@duhamic.org.rw”, Toll Free: 8470 and telephone number: 0788305329 without delays.

By applying to this tender as a supplier, I understand that DUHAMIC-ADRI has the right to ensure 100% compliance with safeguarding and protection policies via spot checks or any other form of control mechanisms. If my business isn’t compliant, DUHAMIC-ADRI will take appropriate measures or immediately stop the contract of financial support depending on the nature and severity of the safeguarding incident detected.

8. Data Protection and confidentiality

The successful bidder shall comply with all applicable data protection and privacy laws in force in the Republic of Rwanda, including Law No. 058/2021 relating to the protection of personal data and privacy. Any personal data, confidential information, or organizational records accessed during contract execution shall be used solely for the purposes of performing the contract, kept strictly confidential, and protected against unauthorized access, disclosure, loss, or misuse. Such data shall not be shared with third parties without prior written authorization from DUHAMIC-ADRI, and any actual or suspected data breach shall be reported immediately.

Thank you for expressing interest in working with DUHAMIC-ADRI.

Done at Kigali April 22, 2026

MUHIGIRWA Benjamin

Executive Secretary